Aura Workflow brings structured approvals into Confluence.
Define workflow states, assign approval steps to specific roles, and apply them at the page, space, or global level. Every transition is logged. Every approval is traceable. The entire process runs inside Confluence.
How do approval workflows work inside Confluence?
Aura Workflow adds structured approval processes directly to Confluence pages. Define workflow states, assign approval steps to specific roles, and apply them at the page, space, or global level. Every transition is logged. Every approval is traceable. The entire process runs inside Confluence.
Role-based approval steps
Documents move through a defined process. No more 'who needs to sign this?' guessing
Only authorized people can advance a document to the next stage
Define Draft, In Review, Approved, Archived, or any states that fit your process
Three-tier override model
One governance framework scales across the entire instance. Compliance officers sleep better
Set a default globally, customize per space, override per page when needed
Every new page automatically enters the right process without manual setup
Label-based auto-application
The workflow activates automatically. No manual setup per page
New pages inherit the right process based on their content type
Content owners tag their pages, governance follows automatically
Timestamped audit trail
When the auditor asks 'who approved this and when?', the answer is one click away
Full traceability for every approval decision
Review the complete lifecycle of any governed document
Who it's for
Compliance & Legal
Audit-ready approval trails for policies, SOPs, and regulated documents.
HR & Operations
Structured onboarding processes and internal request workflows.
IT & Confluence Admins
Controlled page publishing with role-based approval gates.
Project Managers
Sign-off tracking and approval milestones for project deliverables.
Frequently asked questions
Most workflow tools for Confluence were built on the Connect framework, which means data is processed on external servers. Aura Workflow is built entirely on Atlassian Forge, Atlassian's own cloud app platform. This matters for teams in regulated industries where security reviews are part of the procurement process. Aura Workflow also offers a free migration path for teams switching from other tools.
See Aura Workflow in your own Confluence
Start a free trial on the Atlassian Marketplace, or book a demo and we'll show you around.
